4.  FEES  AND SIGN UP PROCEDURES

(Last review or update:  February 1, 2006) 

A.      General. 

Before you sign up for services from AKSYS, you should make sure that the company from which you bought your electronic filing software will not provide the service for you.

1.         All new signups and confirmations of previous years' signups can be by email (operations@gee-ay-cee.com), telephone (800 231-6137), or through the "Questions and Comments" page of this site only. You can mail the signup or confirmation information to AKSYS.

2.         To sign up, provide the following information.  To confirm a previous year's signup, you need to provide only changes to the information you provided when you last signed up or confirmed.

                    (1) Name, business telephone number, and email address of the individual who will receive bills and information from AKSYS for your company.  This is the person we will contact about anything relating to your acknowledgements.

                    (2) Name and mailing address of the company.

                    (3) Indicate whether or not you want your current file of acknowledgments to be posted also at this site.

                    (4) All of the ETINs that will be in the acknowledgements that AKSYS will receive for you from revenue departments.

3.         There is no sign up fee. 

4.        AKSYS will charge you sixteen cents ($.16) for each acknowledgement that it receives for you from a revenue department.  

5.        All transmitters have the same credit limit. AKSYS will send a transmitter a bill if the transmitter owes AKSYS at least $5 at any billing cycle. Payment terms will  be "net 30 days".  Transmitters whose outstanding balances are less than $5 will not be billed: AKSYS will rollover the amount to the next billing cycle or the next filing season.

6.        Transmitters who have paid their bills promptly (within the time specified in the terms of a statement) will not have to deposit funds with AKSYS for a new filing season.

7.        Regardless of when AKSYS sends a statement of account to a customer, AKSYS expects prompt payment (within 30 days).   

AKSYS may deny service to customers who fail to pay promptly and who do not have sufficient funds on deposit to cover the charges.  Because the main portion of the tax season is short, and the cost for AKSYS to provide late notices has increased, a transmitter who does not pay by the due date of his bill could have his acknowledgement services interrupted until he pays his bill in full and posts a deposit sufficient to cover all acknowledgement units for which he expects to be charged during the remainder of the filing season. AKSYS no longer will provide late notices to transmitters who are late in paying their bill.

If AKSYS has to deny service to a transmitter because he did not pay his bill by the due date in the statement,  AKSYS may require payment in advance for all services during future filing seasons, and could also raise the charge per acknowledgement.

If a transmitter does not pay his bill within ninety days, AKSYS will refer the bill to attorneys for collection. 

AKSYS is entitled to reimbursement from the transmitter for the usual and reasonable costs AKSYS incurs in collecting a transmitter’s overdue bill. 

AKSYS will not be responsible for problems or losses caused to a transmitter that arise from denial of service because the transmitter failed to pay his bill promptly. 

8.         Beginning on the first day that the IRS will accept software developers' tests, all acknowledgements sent to AKSYS for a transmitter will be counted.  Transmitters will not be charged for dummy acknowledgements or for communications tests. 

B.     The Information Record.

The last record in a current file of acknowledgements that a transmitter retrieves from AKSYS contains information about the transmitter's account: The total number of acknowledgement units generated for the season;  the number of acknowledgement units on credit; the amount of funds on deposit ; and the amount owed to AKSYS for acknowledgement units processed on credit.

  The Structure of the Information Record 

                 Bytes 1 thru 4 ......................…...."0120"

                 Bytes 5 thru 8 ............................."****"

                 9 and  10 ...............................…...."$$"

                 11 thru 16......................................The total number of acknowledgements
                                                                     processed this year for a transmitter.
                                                                     Examples: 
                                                                     000420 in this field would show that AKSYS
                                                                     has processed 420 acknowledgements.
                                                                     002420 would indicate that AKSYS has
                                                                     processed 2420 acknowledgements.

                                                                     If more than 999,999 acknowledgements are
                                                                     processed for a transmitter, the field will
                                                                     include byte 10.

                17 thru 22...................................  For most transmitters, this field will be
                                                                     zeros.  Numbers indicate the balance
                                                                     of free acknowledgements due to a
                                                                     transmitter for having paid a deposit.
 
                23 thru 28................................... Total acknowledgements on credit.
                                                                     000624 in this field would show that
                                                                     AKSYS has processed 624 acknowledgements
                                                                     on credit.

     29 thru 34.................................. Balance of funds on deposit for the April
                                                        statement. If there is no balance, this field
                                                        will read 000000.  000150 would show that  
                                                        a transmitter has $150 on deposit. 005000
                                                        would indicate that the transmitter has $5000
                                                        on deposit.

                35 thru 40................................... Amount owed to AKSYS for acknowledgements
                                                                    processed on credit. If a customer does not
                                                                    owe, this field will read 000000. 000200 in this                                                                                      field would indicate that the customer owes $200.

                41 thru 119.................................This field consists of zeros.

                120.............................................#