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9.
Repostings
(Rehangings)
(Last review or update: February 1, 2006)
A.
How
to Request a reposting.
The
following paragraphs A through D describe how to request a reposting
through the dialup system and how AKSYS responds. Paragraph E covers
reposting requests at your web page at the AKSYS Internet site,
http://gacaksys.com.
AKSYS
does not process reposting requests from 7:00 pm to 7:00 am.
Requests received at night will be processed after 7:00 am the following
morning.
AKSYS can receive requests for repostings from transmitters
only through its dialup system or at its Internet site. Please do not request the reposting of the same acknowledgement more than
once. There is no charge for legitimate
repostings. However, if your request for a reposting results in AKSYS
finding acknowledgements that it could not post previously to your current
file because AKSYS could not identify the owner of the acknowledgements,
AKSYS will charge you 16 cents for each acknowledgement found to be an
original posting.
If
AKSYS receives the first character of your access code in UPPER CASE and
the remainder of the code in lower case, rather than send a file to you,
AKSYS will prepare to receive a file of social security numbers, ETINs,
EFINs, or Return Sequence Numbers from you. Within a few minutes (rarely more than four hours), AKSYS will repost the
acknowledgements for taxpayers identified by the social security numbers,
ETINs, EFINs, or Return Sequence Numbers in the file you sent.
For
example, if your access code is ABCDEF, to request a reposting, you would
send the code as Abcdef. When AKSYS receives a valid access code in
that upper case/lower case structure, the AKSYS terminal that connected
with your computer will enter receive mode within five seconds. AKSYS will
wait another ten seconds to begin receiving a file of social security
numbers, ETINs, EFINs, or Return Sequence Numbers from you. If you begin to send your file
sooner than five seconds or later than fifteen seconds after
sending your access code, AKSYS might not receive your file, and it will
not be able to repost your acknowledgements.
Your
file should be a text file consisting only of social security numbers,
ETINs, EFINs, or Return Sequence Numbers. You
can mix social security numbers, ETINs, EFINs, or Return
Sequence Numbers in the same file. You
should include requests for acknowledgements from more than one
state in the same file. Do not include
spaces in records, or records consisting only of spaces at the end of
the file, and do not include any symbols in the file you transmit to the
dialup system.
At
AKSYS, repostings are executed entirely by computers, not humans. The file
structures have to be exact, otherwise our computers can not honor a
request.
Reposting
of acknowledgements for test returns can only be by Return Sequence
Number.
The file
that you transmit to AKSYS MUST look like this:
400001079(no spaces at the end of the
record)
400002345
400000033
(Social Security Numbers)
400003456
(no empty records at the end)
or
like this
50790
(ETINs)
59656
or
840414
841853
(EFINs)
or
5079000087050010
5079000092010876
(Return Sequence Numbers)
9999900095230383
or
like this
400001079
50790
(A mixed file)
840414
9999900095230383
The
file name MUST include your access
code and be structured as in the following example.
abcdef.txt
(the transmitter's access code is ABCDEF)
Should
you begin to send your file too soon or too
late, it is possible that AKSYS might still receive the file but save it
in a directory of the online terminal other than where repost requests
normally are received. If that happens, when the file transfer from you is
complete, AKSYS will not be able to pass the file to a Main Processing
Unit (MPU) where repost requests are executed. Sometimes, such misplaced
files can be recovered manually if the AKSYS technician on duty knows what
to search for, hence the wisdom of including your access code as part of
the filename.
B. When should you request a reposting?
If
at least five days have elapsed since you received the federal
acknowledgement for a return, but you have not received a state
acknowledgement for the accompanying state return, you should request a
reposting. Usually, AKSYS receives state acknowledgements within two
days; but, weekends and holidays can increase the time to five days or
longer.
C. AKSYS's Responses to Requests for Repostings.
AKSYS will place the acknowledgements
for which you requested a reposting in your
current acknowledgement file on the dialup system. If you have requested
that acknowledgements also be kept in a file at the Internet site, AKSYS
will update that file, also.
If
you request the reposting of an acknowledgement that AKSYS does not have,
instead of placing nothing in your current file for that social security
number, AKSYS
will insert a repost failure
record.
The presence of a repost failure record in your current file tells
you that AKSYS has attempted to recover the acknowledgement that you
requested and did not find the acknowledgement in the AKSYS MDS. To obtain an
acknowledgement for that return, you will have to call the revenue
department that should have created the acknowledgement.
D. Repost Failure Records.
The
following is an example of a transmitter’s current acknowledgement file
that contains repost failure records for acknowledgements that AKSYS could
not repost because AKSYS did not have them. .
0120****THIS IS AKSYS.(space filled to the 119th byte)#
(The
file may or may not contain 120-byte acknowledgements.)
0120****00000RP000000000004000010021032
0000000000000000000000 ...
0120****00000RP000000000004000010031032
0000000000000000000000 ...
0120****99999RP000000000000000000001032 0000000000000000000000
...
0120****00000RP999999000000000000001032
0000000000000000000000 ...
0120****00000RP000000000000000000001032
0000005079000086058764 ...
0120****00000RP000000000000000000001032
0000005079000091060143 ...
0120****$$0012890000000000000000000000000000000000000000000000
Each repost failure record is
zero-filled to the 119th byte and terminated with "#".
Red
identifies the repost failure records in this example. “RP”
in the state position identifies each record as a Repost Failure Record.
In
the first two repost failure records, 400001002 and 400001003 are the
social security numbers in the acknowledgements that AKSYS did not have,
and 1032 is the time that AKSYS checked the Master Data System (MDS) for
the acknowledgements.
The third repost failure record indicates that AKSYS does not have any
acknowledgements for the transmitter whose ETIN is 99999.
The
fourth repost failure record shows that AKSYS does not have any
acknowledgements for the ERO whose EFIN is 999999.
The fifth RP record shows that AKSYS does not have an acknowledgement in its MDS for the
return with Return Sequence Number 5079000086058764, while
the sixth RP record reports that AKSYS does not have an acknowledgement
in its MDS for the return with Return Sequence Number 5079000091060143.
E. What You Get: How does
AKSYS respond to requests for repostings using social security numbers,
ETINs, EFINs, or Return Sequence Numbers.
1. If
your request for a reposting consists only of social security numbers, the
response from AKSYS will be all of the
acknowledgements received for each social security number, or a repost
failure record for each social security number for which AKSYS does not
have an acknowledgement.
2. If
your request for a reposting consists only of ETINs, the response from
AKSYS will be all of the
acknowledgements received for each ETIN, or a repost failure record for
each ETIN for which AKSYS has not received even one acknowledgement.
3. If
your request for a reposting consists only of EFINs, the response from
AKSYS will be all of the
acknowledgements received for each EFIN, or a repost failure record for
each EFIN for which AKSYS has not received even one acknowledgement.
4. If
your request for a reposting consists only of Return Sequence Numbers, the
response from AKSYS will be one
acknowledgement received for each Return Sequence Number, or a repost
failure record for each Return Sequence Number for which AKSYS has not
received an acknowledgement. This is the method
to use if you want only one acknowledgement -- the latest you transmitted
to a revenue department -- for a return.
5. If
your request consists of a mixed file of social security numbers, ETINs,
EFINs, and Return Sequence Numbers, AKSYS will respond with a file of
mixed records according to 1 through 4 above.
F. You
Can Request Repostings at Your Internet Page.
Each
transmitter has a page at http://gacaksys.com.
The home page of that site explains how to access your page. At your
page, you can enter the social security numbers, ETINS, EFINS, and Return
Sequence Numbers of the acknowledgements
that you want reposted. AKSYS will repost the acknowledgements, or
it will create a repost failure record for each acknowledgement that it
does not have. The acknowledgements, and repost failure records if
you requested acknowledgements that AKSYS does not have, will
be added to your current file on the dialup system. If you have
requested a file at the Internet site, it will add the acknowledgements
and repost failure records to your file at the site. The file structures
at the Internet site differ from that at the dial up system. The
examples shown above would be entered as shown below at the Internet site.
400001079#
400002345# 400000033#400003456
(Social Security Numbers)
or like this
50790#59656#
(ETINs)
or
840414#841856
(EFINs)
or
5079000087050010#5079000092010876#5965600095230383
(Return Sequence Numbers)
or
like this
400001079#50790#840414#5965600095230383
(A mixed file)
If
you are requesting the reposting of state Form 1065 acknowledgements, the
delimiters in the above examples should be "$" rather than
"#".
At
the AKSYS website, you must use the # or $ symbol between entries to let our
server know where one entry ends and another begins.
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